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PRESIDENT
As President, you shall preside at all meetings, and decide all points of order. You shall have a general supervision of the affairs of the Auxiliary. You shall appoint committees and foster harmony and unity in the organization. You shall preside over all state auxiliary business meetings. You shall meet the demands to install and/or charter or appoint fellow state officer(s) to install the individual auxiliary officers around the state. You shall endeavor to attend major degrees and exemplifications throughout the state. You shall ask your compliment of state officers to attend these events in your absence or together with you. You will be responsible for sending out informational packets for all conventions and/or other related business meetings, this to include supplying a copy of said information to the CO State L.A. Webmaster for insertion into our website. You will be the ex-officiado of all committees; to include the annual Fashion Show and SnowBall. You will assign a parliamentarian for our annual convention auxiliary business meeting. When the time comes you will assist your incumbent President in the preparation of the duties of her office.
VICE PRESIDENT
As Vice President you shall assist the President and in her absence conduct the meetings and carry on all other business. You shall encourage loyalty and cooperation to the President. Yours will be the responsibility of sending out the CO State Ladies Auxiliary quarterly newsletters in at timely manner to the individual ladies auxiliary’s throughout the state and sending a copy of same to the State L.A. Webmaster for insertion into our website. You shall attend major degrees and exemplifications throughout the state as at the direction of the president. To you falls the responsibility of “lady of the year” nominations. Inform the president of the winner so she can prepare for the presentation. You will also order the plaque and purchase the flowers for our ‘lady of the year”. When the time comes you will assist your incumbent Vice-president in the preparation of the duties of her office.
SECRETARY/HISTORIAN
As Secretary, you shall record the minutes of the meetings. You shall have a record of the membership list and a copy of the Bylaws. You will supply a copy of the state L.A. Bylaws to any member asking for a copy. You shall conduct all correspondence of the organization at the direction of the President. You will collect all information of current officers of our auxiliary’s to be compiled by you and maintained in a directory. You will mail/email a copy of this directory to each auxiliary president and each of the state auxiliary officers in September of the current year. At the direction of the president you shall send out invitations and thank you notes and all social correspondence. You shall attend major degrees and exemplifications throughout the state at the direction of the president. For convention purposes you will make up a delegate package for all dues paid auxiliary delegates (up to three per auxiliary) attending the CO State Ladies Auxiliary Annual Business Meeting held at the State Knights of Columbus Annual Convention. This packet should include, but is not limited to: an agenda, minutes of previous years meeting, ballots for nominations of officers, ballots for charity nominations, a copy of the memorial prayer, the income & expense report and proposed budget (provided to you by the Treasurer) and the vice-presidents information of newsletter deadlines for the coming year.
As Historian you shall maintain any/all pictures, notes, letters, state meeting minutes and other pertinent matter in a scrapbook for a pictorial, written history of the state auxiliary. Additionally you will take on the responsibility of overseeing Scrapbook/History book entries from the individual auxiliary’s submitting an entry for judging at the yearly convention. You will select three ladies (whose auxiliary has not entered a scrapbook) to judge the entries and decide the 1st and 2nd place winners. When the time comes you will assist your incumbent Secretary/Historian in the preparation of the duties of her office.
TREASURER
As Treasurer you shall collect all dues and keep track of all monies. You shall maintain a ledger and checkbook. You shall pay all bills and keep a file of all receipts. You shall issue membership cards. Your signature shall be on all checks and deposits, along with the Presidents. You will keep spreadsheets for our bank account(s), all individual events, fundraisers, debits and credits. You will be responsible for making reports at all state officer meetings and at convention. You will provide an income and expense report and a proposed budget for presentation at our annual state convention business meeting. Along with the president you will pick three ladies auxiliary presidents to assist in the annual audit of the state auxiliary’s books. You will set a time/date to do the audit within the guidelines of our state bylaws. Other duties include keeping a running account of all ticket sales for the annual SnowBall, Fashion Show and San Luis Pilgrimage and any other event not yet assigned. You shall attend major degrees and exemplifications throughout the state at the direction of the president. You will be responsible for informing the bank of any changes in officers, status and getting signature cards signed. When the time comes you will assist the incumbent Treasurer in the duties of her office.
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